Thank you for your participation in the International Conference on Natural & Human Disasters 2026 (DR3 Aceh 2026). Please read the following terms and conditions carefully before proceeding with your registration:

1. Accuracy of Information

   Participants shall ensure that all information provided during registration is true, complete, and accurate. The organiser shall not be held responsible for any consequences arising from the provision of false, inaccurate, or misleading information, including cancellation of registration and all fees paid shall be forfeited.

2. Fees and Refund Policy

   All fees paid are non-refundable and non-transferable. In the event of unforeseen circumstances beyond the organiser’s control — including but not limited to declarations of a state of emergency, natural disasters, force majeure events, or government restrictions — which result in the postponement, or conversion of the conference to an online format, participants shall be entitled to a 50% refund of the registration fees.

3. Programme Changes

   The organiser reserves the right to make changes, adjustments, or modifications to the programme, speakers, venue, and schedule without prior notice, where deemed necessary.

4. Eligibility for Discounted Rates

   a) Students, IAI & PAM members

   Students, IAI members, and PAM members must upload a valid supporting document (student ID card, membership card, or official membership certificate) indicating the validity of their status as of April 2026 during registration to verify eligibility for the discounted rate. The organiser adopts a zero-tolerance policy toward fraud, and in the event of submission of fraudulent documents, the registration shall be cancelled and all fees paid shall be forfeited.

   b) Lead Authors attending in person with more than one accepted paper

   Lead Authors who have more than one accepted paper and are attending the conference in person will be entitled to a 50% reduction on the registration fee for each consecutive paper, provided that the same person presents all accepted papers. This subsidy is granted by the Organising Committee in support of the conference objectives.

   In the event of non-attendance, the subsidy shall be revoked and publication of the affected paper(s) will be withheld until the outstanding balance has been fully settled. For papers with multiple authors (consisting of Lead Author and Co-Authors), additional authors attending in person will still be required to pay the full registration fee.

5. Copyright and Ethical Compliance for Paper Submissions

   Paper presenters and authors are solely responsible for ensuring that all necessary permissions, consents, and copyright clearances have been obtained for their submitted papers. The organiser adopts a zero-tolerance policy toward plagiarism, fraud, and copyright infringement. In such cases, the registration shall be cancelled, fees paid shall be forfeited, and publication of the corresponding paper shall be withdrawn or cancelled.

6. Travel, Insurance, Health & Safety

   Participants are solely responsible for arranging their own travel, accommodation, travel insurance, medical insurance, and personal safety throughout the duration of the event. The organiser shall not be held liable for any loss, damage, injury, illness, accident, delay, or inconvenience incurred before, during, or after the conference and its related activities.

7. Visa & Immigration Requirements

   International participants are fully responsible for obtaining the appropriate visas, travel permits, and complying with all immigration regulations required to enter the Republic of Indonesia. The organiser shall not be held responsible for any consequences arising from visa refusal, entry denial, or immigration non-compliance.

8. Photography, Video & Media Consent

   By participating in DR3 Aceh 2026, participants grant the organiser permission to use photographs, video recordings, and audio recordings taken during the event for documentation, promotional, educational, and reporting purposes, without compensation.

9. Code of Conduct

   Participants are expected to conduct themselves professionally and respectfully at all times. The organiser reserves the right to refuse entry or remove any participant whose behaviour is deemed disruptive, inappropriate, or harmful to others, without entitlement to any refund.

10. Data Protection

    Personal data collected during registration shall be used solely for the purposes of organising and managing DR3 Aceh 2026, in accordance with applicable data protection regulations.

We look forward to warmly welcoming you to Banda Aceh this April 2026 as we come together in a meaningful discourse on humanity and resilience.